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10.3 Distribute Information

 

Back to Process Group Mappings

10.3 Distribute Information

The process of making relevant information available to project stakeholders as planned.

 

Simple Version: Publishing and sending project information to stakeholders.

PMI

 

Agile

PMBOK, Agile Difference, Comment

Inputs

Project management plan

Performance reports

Organizational process assets

 

Tools and Techniques

Communication methods

Information distribution tools

 

Outputs

Organizational process assets updates

 

Inputs

Project management plan

Release / Iteration Plans

Performance reports

Organizational process assets

Velocity and Defect stats

 

Tools and Techniques

Communication methods

Information distribution tools

Yesterday’s Weather

Online Collaboration Tools

 

Outputs

Organizational process assets updates

Big Visible Charts

 

Project information should be available via “Push” and “Pull” mechanisms. Information like status reports should be “pushed” out to stakeholders and a regular basis (weekly). Information should also be published where people can go and see it if the are ever looking for more details. Big Visible Charts (information radiators) are large graphs tracking project data (velocity, burn up, burn down, cumulative flow diagrams, defect stats, project budget remaining, etc) displayed in prominent places so people cannot help but notice them. Online collaboration tools are good ways of publishing information so that people who are remote from the team can visit the site and view the project information.

Yesterday’s Weather is the idea that we use experience as an indicator for today’s likely performance. If we completed 30 Story Points last week, using 30 points as a likely estimate for progress this week, probably holds more merit that the 45 points per week we had estimated at the beginning of the project.

 

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